PRIVATE AND CONFIDENTIAL – Volunteer CODE ("Code")
International Management Group Saudi Arabia Limited (“IMG”) is delighted to engage you (the "Volunteer") to provide assistance to IMG in connection with the PIF Saudi International on 2-5 February 2023 upon the terms and subject to the conditions set out within this Code (the "Volunteering Engagement").
IMG is committed to providing volunteers with a supportive environment. This document sets out what we can each reasonably expect from your volunteering role. We hope that you will find your volunteer experience enjoyable and rewarding.
- Volunteer Role
We will notify you of your volunteer role by email in advance of the event. We expect you to perform your role to the best of your ability and to follow our procedures and standards, including health and safety.
- Induction and Training
We will provide an induction briefing before the event explaining what your role as a volunteer involves.
- Supervision and Support
During your volunteering experience, please feel free to discuss any problems, complaints and/or suggestions you might have with the volunteer co-ordinator, Ian Macmillan. If you have any problems, concerns, or complaints before the event, please email: iansarahmac@yahoo.co.uk.
Please give us as much notice as possible if you are unable to volunteer when expected or if you want to stop volunteering during the event by emailing iansarahmac@yahoo.co.uk.
- Certificate Of Participation
For your volunteering services you will receive a Certificate of Participation for each day that you work during the event. You will receive this Certificate of Participation on completion of your last shift. More information about the Certificate of Participation can be provided on arrival at the event. Please note IMG will not reimburse any other out-of-pocket travel expenses / other expenses incurred in connection with providing your services for the event.
- Other bits and pieces
In addition to the signed recognition, IMG will provide any individual who wants to provide volunteering services for three or more days with some extras, as set out below:
- Volunteer Guidelines – in which you will find detailed information relating to the individual roles and responsibilities expected of you when undertaking your role as a volunteer.
- Volunteer Accreditation – including car parking passes for the designated volunteer parking area.
- Clothing – A polo-shirt and a cap on completion of last shift.
- A Certificate of Participation – will be awarded to all volunteers at the end of the event, certifying your participation as a volunteer during the PIF Saudi International 2023.
- Confidentiality
In the course of providing your volunteering services, you may have access to confidential information relating to IMG, other companies in its corporate group, and/or our clients. We expect you not to use or disclose this information to any person either during your volunteering experience with us or at any time afterwards.
- Health & Safety
You understand that your volunteering services may involve physically strenuous or demanding activities and you confirm that you are physically capable of participating as a volunteer. It is your responsibility to wear appropriate clothing and footwear during your volunteering role and to follow any directions given by us (including instructions relating to health and safety), and to attend any health and safety briefing or training sessions that may be required.
- Publicity Materials
In the course of your volunteering services, you may be filmed or photographed and you may therefore appear in a television programme, film or video or in material produced for the purposes of marketing and publicity. You agree to the unlimited publication (without compensation) of any such images which are recorded and / or captured at the PIF Saudi International event.
This document is not intended to be a legally binding contract between us, nor is it intended to create any employment relationship either now or at any time in the future and may be cancelled at any time at the discretion of either party. Neither of us intends any employment relationship to be created either now or at any time in the future.
By agreeing to comply with this Code, you acknowledge, warrant, and declare that:
- You are free to enter into this Volunteering Engagement and will not be in breach of any obligations to or agreements with any third party;
- You are engaged as a volunteer. Nothing in this Code shall render you an employee, worker, agent or partner of the Company or of any associated company and you shall not hold yourself out as such.
- You are legally entitled to reside in Saudi Arabia and provide the assistance described in this Code and you have medical / health insurance which will provide you with appropriate coverage in respect of your activities as a volunteer for IMG;
- You will adhere to any guidelines or policies that IMG reasonably provides to you in advance of the PIF Saudi International on 2-5 February 2023; and
- IMG may use any and all photographs, images, videos, audio recordings made by IMG in connection with the Volunteering Engagement for marketing purposes or any other legitimate business purpose.
In light of the nature of this arrangement, IMG is unable to provide you with any financial or other assistance including but not limited to medical benefits or insurance of any nature. Accordingly, IMG shall have no liability to you for anything that may arise pursuant to this Volunteering Engagement (except in relation to personal injury or death caused by negligence or for fraud or deceit).
We are delighted to welcome you to our team and we look forward to your support with the upcoming event.
By continuing with the registration process and completing the online registration, you will be deemed to have electronically signed and agreed to the terms of this Volunteering Engagement. Accordingly, you confirm your understanding of and you agree to comply with the terms of this Volunteering Engagement.