ICONS Series 2022 Volunteer Agreement
ICONS Series USA Inc. (“we”, “ICONS Series”) are delighted to engage you (the "Volunteer", “you”) to provide assistance as a Volunteer in connection with the 2022 ICONS Series Golf Tournament (“the Tournament”) on June 29th through July 1st, 2022, upon the terms and subject to the conditions set out within this Code (“Volunteer Code”). We are committed to providing volunteers with a supportive environment. This document sets out what we can each reasonably expect from your volunteering role. We hope that you will find your volunteer experience enjoyable and rewarding.
1. Age
All volunteers must be at least 18 years of age to be considered for a volunteer position at the Tournament. Some positions require 25 years of age.
2. Transportation/Accommodation
Volunteers involved in the ICONS golf tournament understand and acknowledge that neither transportation nor accommodations will be provided by the ICONS Series.
3. Shifts/Hours, Training, and Orientation
Volunteer duties are applicable before, during and after the Tournament. Volunteers will be notified of the specific shifts (service hours) that they will be required to complete. Volunteers will also be notified as to whom they will report (Division Leaders and Committee Chairs). Volunteers may be required and agree to attend scheduled trainings and briefings (if any). Volunteers will be informed of the location and time of any training(s) and briefing(s) in advance.
4. Dress Code
Closed toe shoes are required (sandals and traditional spikes are not permitted). Unless otherwise posted on the Tournament website or communicated by Tournament staff, men must wear khaki pants or knee length shorts with their uniform, and women must wear khaki pants, skirts, capris, or knee length shorts with their uniform. Volunteers agree to wear a clean volunteer uniform (consisting of a Tournament provided shirt and/or hat, as determined by the Tournament in its sole discretion) and the Tournament provided volunteer credential at all times during assigned shifts. The uniform and credential are NOT transferable and, if lost, will not be replaced. Volunteers are responsible for the maintenance, cleanliness and laundering of the volunteer uniform.
5. Safety
ICONS Series requires high standards of safety throughout its tournaments and each tournament operator endeavors to provide safe volunteering conditions. Volunteers agree to comply with all safety best practices and requirements associated with assigned volunteer positions and support related policies and procedures, including following the Division and Committee Chair’s instructions with respect to safety at all times. Volunteers agree to promptly communicate any and all problems, conflicts or suggestions (safety or otherwise) to their Committee and/or Division Chair.
6. SPECIFIC NOTICE REGARDING COVID-19 TO VOLUNTEERS
The novel coronavirus known as COVID-19 is a great concern for us all. In particular, the Centers for Disease Control and Prevention (CDC) states that based on currently available information and clinical expertise, older adults and people of any age who have serious underlying medical conditions might be at higher risk for severe illness from COVID-19. More information about who may be at higher risk may be found at https://www.cdc.gov/coronavirus/2019-ncov/need-extra-precautions/index.html . If you have any questions about whether you should participate in the Tournament, please contact an appropriate health care provider.
While the ICONS Series has undertaken a number of measures to help mitigate the risk transmission of COVID-19 and other contagious illnesses, elimination of risk of exposure and infection to COVID-19 is not currently possible. Should you choose to participate in the Tournament, you must follow all safety measures implemented by the ICONS Series with respect to COVID-19.
Further information about the requirements for the tournament will be provided once volunteer assignments have been made.
We understand circumstances may impact your ability to volunteer as the Tournament approaches. For instance, if you are ill or are subject to self-quarantine or self-isolation based upon CDC guidelines, state or local government recommendations or requirements, or your physician, please let us know as soon as possible. We want to ensure you are taking all appropriate precautions for your own health and welfare as well as the health and welfare of the other participants.
We greatly appreciate your interest in volunteering at the Tournament and know that you share our concern for the safety of all participants at the Tournament. Working together, we are confident we can make this Tournament a success for the local community.
7. Inclement Weather
In case of inclement weather, volunteers agree to check with their Chair for instructions in advance of their shift. If inclement weather occurs during the course of a volunteer’s shift, the volunteer agrees to follow the Tournament’s safety procedures.
8. Golf Cart Acknowledgement
Golf carts are specifically used for the transportation of persons but are used for utility purposes as well. They are of significant value to Tournaments for efficiency and economic transportation. Recognizing that golf carts are moving vehicles, ICONS Series has established safety rules and procedures for the safe operation of these vehicles. Golf cart operation will be governed by rules specified by ICONS Series. Volunteers must be 18 years old to operate a golf cart transporting supplies and 25 years old to transport passengers. Volunteers using a golf cart will be required to sign a separate Golf Cart Safety Training Acknowledgement and Liability Release prior to operating the golf cart.
9. Eligibility
Volunteers are subject to and agree to verification or eligibility by background and/or reference checks at the option of the Tournament. Some volunteer positions may require prior experience or training with specific equipment. Volunteers will not be eligible to volunteer in the future and/or may be dismissed while volunteering for the Tournament for (but not limited to) the following:
• Consumption/being under the influence of alcohol or drugs while on duty
• Insubordination, abuse or mistreatment of players, fans, Tournament staff, visitors, guests or other volunteers
• Failure to abide by Tournament policies and procedures
• Failure to complete assigned shift(s) as directed by the Division Leader or Committee Chair
• Allowing another person to use assigned volunteer credential
• Seeking autographs outside of the designated autograph area
• Entering restricted areas without proper credentials
• Cancelling without returning items received as part of the volunteer program
• Not being punctual and/or leaving assigned post unattended
The Tournament operator reserves the right to accept or reject applications in its sole discretion.
10. Volunteer Package
There is no fee to register as a volunteer at the ICONS Series event. Individuals willing to volunteer for a minimum of two days will receive the following:
• (2) Official ICONS Series logoed Golf Shirts
• (1) Official ICONS Series logoed Golf Hat
• Breakfast, Lunch & Snacks on the days you volunteer
Should a volunteer be unable to fulfill the obligation to work assigned shift(s) for any reason, such volunteer agrees to IMMEDIATELY notify the assigned Committee Chair and return the volunteer uniform, credential, and any other volunteer-related benefits.
11. Use of Trademarks
Volunteers may not use the ICONS Series logos, website content, application, agreement or any material or publication that carries the ICONS Series marks in any way without the written permission of the ICONS Series and/or the Tournament operator.
12. Volunteer Credential Terms
Volunteers grant permission to the ICONS Series to utilize their image or likeness incidental to any live or recorded television or other transmission or reproduction in whole or in part of the Tournament. Volunteers agree not to transmit or facilitate transmission of any account, description, picture, or reproduction of the Tournament, including, without limitation, scoring-related