HONDA INDY GRAND PRIX OF ALABAMA VOLUNTEER TERMS AND CONDITIONS
Age: You must be at least 18 years of age to be considered for a volunteer position at the event.
Shift Hours: Volunteer duties are applicable before, during and after the event. You will be notified of the shifts (service hours) that you will be required to complete. You will also be notified as to whom you will report (Committee Chairman). You may be required to attend scheduled trainings and briefings (if any). You will be informed of the location and time of any training(s) and briefing(s) well in advance.
Dress Code: As a volunteer you will receive a uniform (consisting of a volunteer shirt and headwear) and a volunteer credential, which are to be worn at all times during your shift. Your uniform and credential are NOT transferable and, if lost, will not be replaced. You will be responsible for the maintenance, cleanliness and laundry of your own volunteer clothing. Khaki or black bottoms are required to be worn while on duty. Sandals and open toed shoes are not permitted. Closed toe shoes only.
Safety: We take pride in observing high standards of safety throughout the event. As a member of the volunteer team, we ask you to comply with all safety requirements associated with your volunteer position and support related policies and procedures. Please follow the Committee Chairman’s instructions with respect to safety at all times. Volunteers should communicate any and all problems, conflicts or suggestions (safety or otherwise) to the Committee Chairman.
RELEASE OF LIABILITY: ATTENDANCE AT THIS RACING EVENT IS AT YOUR OWN RISK AND COMES WITH RESPONSIBILITIES. Use of the volunteer credentials constitutes acceptance of each and all of the following terms. You acknowledge that you are aware of the inherent risk in participating in and attending an event of this type. You expressly assume full responsibility for your safety and all risk incident to the event, whether occurring prior to, during or subsequent to the actual conduct of the event including any risk of bodily injury, death or property damage, specifically (but not exclusively), the danger of being injured by race cars, race motor bikes, car parts, motor bike parts, support vehicles, etc. You also agree as follows:
In connection with my activities or the activities of my minor child as a volunteer at the event, I agree and understand that the presence of me or my child at the event and any volunteer work or services performed by me or my child for the event, its sponsors, the track/facility, any participant, sanctioning body, Indy Racing League, LLC d/b/a INDYCAR (“INDYCAR”), Andersen Promotions, LLC (“Andersen”), the International Motorsports Association (“IMSA”), Bruno Event Team, L.L.C., ZOOM Motorsports, LLC (“ZOOM”), Barber Motorsports Park, LLC (“BMP”), Barber Vintage Motorsports Museum (“BVMM”), American Honda Motor Co., Inc., all of their affiliates and subsidiaries and their respective officers, directors, agents, members, employees and officials as well as any other volunteer (collectively, “the Indemnified Parties”), may expose me or my child to both known and unanticipated risks of harm or injury. In consideration of and as a prerequisite to the participation of me or my child as a volunteer, I, for myself and my child, acknowledge that such risks exist, hereby assume all such risks, and release, waive, and discharge the Indemnified Parties and each of them from any and all claims for liability for personal injury (including death) and property damage, including claims of negligence, that I or my child may suffer in connection with this event, whether or not on the premises of the track/facility, including, without limitation, any claim arising out of any condition of the premises used for, or the conduct of any person in connection with, the preparation for, supervision of or conduct of the event or any practice round or activity connected or related to it. I further accept full responsibility for the costs of treatment for any injury or damages suffered by me or my child while participating as a volunteer in connection with the event. I have fully informed myself of the contents of this release by reading it before signing it and agree to be bound by the terms set forth herein in consideration for performing volunteer services.
Eligibility: Volunteers are subject to verification of eligibility by background and/or reference checks. You may not be eligible to volunteer in the future or may be dismissed during the event for (but not limited to) the following:
Consumption/being under the influence of alcohol or drugs while on duty.
Insubordination, abuse or mistreatment of participants, fans, event staff, visitors, guests or other volunteers.
Failure to abide by facility or event policies and procedures.
Failure to complete your shift(s) as directed by your Committee Chairman.
Allowing another person to use your volunteer credential.
Entering restricted areas without proper credentials.
Not being punctual and/or leaving your post unattended.
Dismissal will not entitle any volunteer to a refund of the payment for the Volunteer Package.
Use of Trademarks: Volunteers may not use the event name or logo, website content, written agreement or any material or publication that carries the event marks in any way without written permission of Indycar.
Volunteer Credential Terms: You grant permission to Indycar, ZOOM, Barbers Motorsports Park, and Anderson Promotions to utilize your image or likeness incidental to any live or recorded television or other transmission or reproduction, or in any photograph or other visual or audible medium whatsoever, in whole or in part of the event. You agree not to transmit or facilitate transmission of any account, description, picture, or reproduction of the event. Soliciting autographs from participants with intent to sell is prohibited. You hereby consent to the reasonable inspection of your person and property before entering the facility or while attending the event, which inspection may include, without limitation, metal detection. You agree to abide by all rules and regulations established by BMP and ZOOM and agree that a violation of any rules or regulations can be cause for forfeiture of your volunteer credential and your removal from the facility. The rules include, but are not limited to: the speed limit in the facility is restricted to 15 mph (5 mph in the paddock); spectators and volunteers are requested to park and use the trams that will be in operation or walk to the many viewing areas; all personal vehicles must be street legal, licensed and operated by a licensed driver; spectators and volunteers are not permitted the use of 4 wheelers, dirt bikes or other unlicensed motorbikes of any type anywhere at the facility; all drivers/riders of pit vehicles must carry a valid driver’s license; minors are prohibited from operating bicycles at any time anywhere at the facility; no skateboards, roller skates, roller blades, razor scooters, or any similar type items are allowed anywhere at the facility; no pets shall be allowed, except those required to assist handicapped individuals; no fireworks, firearms, or weapons allowed; no scaffolding; no roping off areas; no distilled spirits; no glass containers. Resale of the volunteer credential is not permitted. It is unlawful to reproduce the volunteer credential. We reserve the right to revoke this credential and cancel all privileges connected therein.
THANK YOU FOR VOLUNTEERING!